System Management

The entry point for system settings is as follows:

Prompt Management

💡 Note: This feature is only supported in V4.1 and above.

"Prompt Management" is used to centrally manage the prompt content used by various functional points in the system. Administrators can use this module to manage prompt versions, switch the active version, or perform edit and copy operations, allowing flexible adjustment of prompt logic and content for each function point.

Prompt Management List

The prompt management list displays the prompt information for all function points in the current system, including the following fields:

• Function Point Name: The business function name corresponding to the prompt.

• Function Point Identifier: The unique identifier used internally by the system to recognize the function point, such as chatbi.genViewSchemaWithPrompt.

• Current Active Version: The prompt version currently in use for this function point.

• Actions: Provides an "Configure & Manage" entry for viewing, editing, and managing prompt versions.

Configure & Manage

After clicking "Configure & Manage", a detailed configuration popup will open, with the interface divided into left and right sections:

Version Set Management

• Displays all prompt versions under this function point.

• Supports manually adding new versions, with up to 4 versions per function point.

• Supports selecting the active version: only one version can be active under the same function point.

• Supports copying versions: you can quickly create a new version by copying the content of an existing version and modifying it.

Prompt Content Editing

• Displays the prompt content of the currently selected version (especially the active version);

• Administrators can directly edit the prompt text here, and saving will update the content of that version.

Usage Example

For example, the system function point identifier chatbi.genViewSchemaWithPrompt indicates that this prompt is used for the system prompt logic when generating view structures in the ChatBI module. Administrators can create multiple versions (such as Test Version, Official Version) under this function point, and after verifying the content effect, manually select one version to be active, allowing flexible control over the application of different prompt versions.

Category Management

Administrators can manage AI Central Assistant Categories and Application Categories in Category Management. Category Management allows administrators to add, edit, view, and delete categories, ensuring the cleanliness and effective use of categories.

View Category List

1. Enter the Category Page: Select "Category" in system settings to enter this page.

2. View Categories: The category list displays category information in different language versions, including Japanese, Traditional Chinese, Simplified Chinese, and English, as well as the description for each category.

3. Perform Actions: Administrators can edit or delete each category. Click the "Edit" button to modify category information, and click the "Delete" button to remove the category.

Add Category

1. Click the "New" Button: Navigate to Settings > System Settings > Category Management and click the "New" button on the right to start adding a new category.

2. Fill in Category Information:

   • Category Name: Assign a unique name to the category. Fill in the category names for different language versions, including Japanese (ja-JP), Traditional Chinese (zh-TW), Simplified Chinese (zh-CN), and English (en-US).

   • Category Description: Provide a detailed description for the category to ensure it is easy to identify and use.

3. Click "Save": After filling in all necessary information, click the "Save" button to create the new category.

💡 Note: One-click completion of names in different languages is supported.

Edit Category

1. Select the Category to Edit: Select the category you want to edit from the category list.

2. Click the "Edit" Button: Enter the edit page, where administrators can modify the category name, description, and other content.

3. Save Changes: After editing, click the "Save" button to update the category information.

Delete Category

1. Select the Category to Delete: Select the category you want to delete from the category list.

2. Click the "Delete" Button: After confirmation, the category will be deleted.

Environment Variables Management

Administrators can manage environment variables in the system, which are used to configure the system's operating environment. Through environment variables, administrators can set specific configuration items, such as file upload size limits, supported file types, etc.

View Environment Variables List

1. Enter the Environment Variables Page: Navigate to Settings > System Settings > Environment Variables;

2. View Configured Environment Variables: The system will list all configured environment variables, including the name, value, associated module, and remarks for each variable.

   • Example: Environment variables such as TITLE_FILTER, logo, slides_type, etc., can all be viewed in the list.

💡 Note: The environment variable name is limited to 100 characters. Please pay attention to the character limit before operating.

Add Environment Variable

1. Click the "Add Variable" Button: On the environment variables management page, click the "Add Variable" button on the right to start creating a new environment variable.

2. Fill in Environment Variable Information:

   • Environment Variable Name: Assign a unique name to the new environment variable.

   • Environment Variable Value: Specify the corresponding value for the environment variable. For example, the value of slides_type can be ["Proposal seeking endorsement", "Information sharing"].

   • Belongs to: Select which module the variable belongs to (such as frontend or backend).

   • Encryption Option: Once encryption is enabled, the field content will not be visible. Only backend field encryption is supported. Frontend fields will be sent to the browser, so do not store sensitive information in frontend fields.

   • Notes: You can enter remarks to help other administrators understand the purpose of the environment variable.

3. Click "Save": After filling in all information, click the "Save" button to successfully create the new environment variable.

Edit Environment Variable

1. Select the Environment Variable to Edit: Select the item you want to edit from the environment variable list.

2. Click the "Edit" Button: Enter the edit page, where administrators can modify the environment variable name, value, associated module, etc.

3. Save Changes: After editing, click the "Save" button to update the environment variable.

Delete Environment Variable

1. Select the Environment Variable to Delete: Select the environment variable you want to delete from the list.

2. Click the "Delete" Button: After secondary confirmation, the environment variable will be deleted.

License Management

💡 Note: This feature is only supported in V4.1 and above.

"License Management" is used to display and manage the current system's license information, ensuring the platform operates within the scope of legal authorization. Administrators can view license details and usage on this interface, and manually upload a new license file when the license expires or is updated.

The license management interface mainly displays the following information:

• System Status: Indicates whether the current system is activated.

• Environment Unique Code: A unique identifier automatically generated by the system to distinguish different deployment environments.

• Issue Date: The issuance date of the license, used to track the start of authorization.

• Expiration Date: The expiration date of the current license. After expiration, system functions will be restricted.

• Remaining Agent Count: Shows the number of Agents that can still be created or used under the current license.

• Remaining User Count: Shows the number of users that can still be added under the current authorization.

License Update

When the license is about to expire or the authorized quantity changes, you can update it as follows:

1. Click the "Update License" button;

2. In the popup window, select the new license file;

3. After a successful upload, the system will automatically verify and apply the latest authorization information.

Glossary

💡 Note: This feature is only supported in V4.1 and above.

The glossary is used to centrally manage proprietary terms, term translations, and synonym mappings used within a project or enterprise, helping AI maintain term consistency and understanding accuracy during retrieval, Q&A, and text processing. Administrators can import term data in one click by uploading a standardized glossary file. The system will prioritize referencing the glossary content when building indexes or performing semantic matching.

Supported Formats and Limitations

• File Format: Only CSV (Comma-Separated Values) format is supported.

• Maximum Upload Quantity: 1 file (only one glossary file can be uploaded at a time; to replace, delete the old file before uploading a new one).

• Single File Size Limit: 10 MB.

• Recommended Encoding: UTF-8 (to avoid issues with Chinese or special characters due to encoding problems).

• Field Suggestions: It is recommended to include columns such as "Term", "Alias/Synonym", "Definition", "Language", with the first row as the field names.

Language Settings Management

Administrators can configure languages in the system. Currently, AI Central supports Japanese, Traditional Chinese, Simplified Chinese, and English. Administrators can add, edit, or delete languages as needed.

Add Language

1. Navigate to the Language Settings Page: Go to "System Settings" and select "Language Settings".

2. Click "Add": Click the "Add" button on the right side of the page to start adding a new language.

3. Enter Language Information:

   • Language Code: Enter the unique identifier for the language.

   • Language Title: Enter the name of the language.

4. Confirm Creation: Click the "OK" button to successfully add the new language.

💡 Note: Newly added system languages must be within the range of 46 language codes.

Edit Language

1. Select the Language to Edit: Select the language you want to modify from the language list.

2. Click "Edit": Enter the language edit page.

3. Modify Language Information:

   • Editable content includes Language Title and Language Code.

4. Save Changes: Click the "Save" button to update the language information.

Delete Language

1. Select the Language to Delete: Select the language you want to delete from the language list.

2. Click "Delete": Click the "Delete" button on the right.

3. Confirm Deletion: After secondary confirmation, the language will be successfully deleted.

Multilingual Content Configuration

Administrators can configure multilingual content in the system, supporting the management and editing of multiple languages. The following are the relevant operation steps and instructions:

View Multilingual Content Configuration

1. Enter the Multilingual Content Configuration Page: Administrators can find the "Multilingual Content Configuration" option in system settings and enter this page.

2. View Configured Content: In the table, administrators can view the configured content for each language, supporting the display of translations in different language versions.

   • The table lists the name of the configuration item, the content for each language (such as Japanese, Traditional Chinese, Simplified Chinese, English, etc.), and corresponding action buttons such as "Edit" and "Delete".

3. Perform Actions: Administrators can edit or delete each row of content. Click the corresponding "Edit" button to modify the language content; click the "Delete" button to remove unnecessary configuration items.

4. Write Protection: For system built-in or critical configuration items, the system supports a "write protection" feature. Once a configuration is write-protected, it cannot be directly edited or deleted to prevent accidental operations. To modify such content, you must first remove write protection or have a system administrator unlock it.

Add Multilingual Content

1. Click the "Add" Button: On the multilingual content configuration page, click the "Add" button on the right to start creating a new multilingual configuration.

2. Fill in the Code: Assign a unique code to the new configuration item to ensure it can be correctly identified.

3. Enter Titles for Each Language: Enter the title for each supported language. Currently supported languages include:

   • Japanese (ja-JP)

   • Traditional Chinese (zh-TW)

   • Simplified Chinese (zh-CN)

   • English (en-US)

4. Click "Save": After filling in all necessary information, click the "Confirm" button to save the configuration item and successfully add new multilingual content.

Import & Export

1. Import Multilingual Content:

   • Administrators can import a prepared multilingual configuration file into the system by clicking the "Import" button in the upper right corner of the page (only single file upload is supported).

   • The file format is usually CSV or Excel and must include the code (Code) and content columns for each language.

   • During import, the system will automatically validate the data format and field completeness. If there are duplicate codes, you can choose to overwrite or skip.

2. Export Multilingual Content:

   • Click the "Export" button to export the current multilingual configuration items in the system as a file for backup or reuse in other environments.

   • The exported file will include all language content and supports CSV or Excel format.

3. Download Template:

   • The system provides a standard import template, which can be downloaded by clicking the "Download Template" button.

   • The template includes standardized field names (such as Code, ja-JP, zh-TW, zh-CN, en-US). Administrators can directly fill in the content in the template and import it to ensure the format is correct.